4 Reasons to Consider an AV Huddle Space to Facilitate Team Connections
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A significant trend has transformed offices over the last decade. Cloud connectivity and the continued improvement of internet connections have made offices more virtual and mobile.
Thanks to technology, you don’t even need a physical office to run a successful business anymore. Phones, business apps, and video conferencing can all be done using cloud solutions. This has also opened up the capability to use a remote workforce, increasing talent pools and overall employee productivity.
Currently about 66% of U.S. companies use remote workers either part or full-time.
But with the ability to connect with remote employees and clients via the internet, comes the challenge of doing it in a way that’s efficient and doesn’t leave people feeling out of the loop if they’re not at your physical office.
This convergence of the ability to connect remotely and the need to do it effectively has led to the rise of Huddle Spaces.
Huddle spaces are designed to be an easy to use and spontaneous way to professionally connect to other team members for a video meeting or do things like conduct an online product training session with a client.
How Do Huddle Spaces Differ from Conference Rooms?
Large conference rooms set up with audio-visual equipment often can set a more formal tone when you just want to enable a quick video conversation. They also are often booked in advance, meaning they’re not usually available for a spontaneous meeting.
Also, many small companies don’t have the space to dedicate to a large conference room for video conferencing, so employees end up holding video chats at their desk, where there can be distracting visuals and sounds.
Huddle spaces are designed to take up a small area, which can be a small room or an alcove or part of a room. They’re built to accommodate about 1-5 participants in a video conference and have partitions that can minimize any visual or audio distractions.
Their small size allows companies to easily create more than one huddle space so they can be available without reservation to facilitate fluid and effective connections.
The Benefits of Setting Up Huddle Spaces at Your Office
You often hear people say that while phone and email are great, there is nothing like a face-to-face connection. The great thing about video conferencing is that you can still get that without needing to travel across the country.
Huddle spaces are designed to facilitate that face-to-face connection more naturally.
For example, if you’re collaborating with another team member in a different city on a PowerPoint presentation and have some great ideas about how to position your value statement, you can easily move your collaboration to a video conference using a huddle space, just as you would stop by someone’s desk to brainstorm. The spontaneous video connection helps make interactions more dynamic, just as they are in person.
Here are several reasons to consider setting up your own AV huddle space for your office.
Keeps Your Remote Team Better Connected
Companies save an average of $11,000 per year per each part-time remote employee. Remote workers are also known to have higher productivity and take less time off than their office working counterparts.
But the challenge is keeping your team as connected when they’re not in the office. Huddle spaces make it simple to have a quick collaborative meeting “on the fly,” which helps your remote workers feel more connected to your team in the office and encourages important collaboration.
Easy to Use
Huddle spaces are typically set up with a screen, conferencing software, webcam and audio input. Rather than spending precious time trying to figure out how to connect everything, huddle spaces are designed so you can just sit down, click a button, and connect instantly.
Because they’re not used for anything but video conferencing, they’re always ready to go when you need them and don’t require extensive set up.
Low Cost
If you need a professional-looking area to video conference with clients but can’t afford to designate an entire room as an AV space, huddle spaces give you an inexpensive option.
Because they’re designed for just 1-5 people and require minimal equipment due to being dedicated to video conferencing only, they’re much less costly to set up than an entire AV setup in a large conference room.
More Professional Than Your Desk
Have you ever been on a video conference with someone and there was some type of distracting poster or photo on the wall behind them or you could overhear their co-workers at the next desk?
Video conferencing at your desk can be less professional looking, especially if you have an open office plan. Huddle spaces give you a backdrop that’s always professional and designed to limit ambient sound that could distract from your meeting.
If you often meet with clients by video chat, you’ll find huddle spaces make those conferences much easier and you don’t have to worry about cleaning up any empty cups left on your desk before a call.
Discuss Your Dream Huddle Space with BrainStomp
Wondering what a huddle space would look like at your office? BrainStomp can help you find the best location and design for an effective AV huddle space so you can make the most out of your team connections.
Schedule a free AV consultation today! Call 260-918-3548 or reach out online.
